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Administrative Support Coordinator I  « Position Deleted on 4/24/2012 »

Institution: California State University, Monterey Bay
Location: Seaside, CA
Category:
  • Admin - Secretary and Administrative Assistants
Posted: 02/17/2012
Application Due: Open Until Filled
Type: Full Time
This position is no longer an active posting on HigherEdJobs
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(Non-Exempt 12-month pay plan)

Early Outreach and Support Programs

This is a full-time (40-hours per week), temporary position through 12/31/2012; with the possibility of becoming regular based on funding and job performance.

Job #: MB2012-CB1744

Open until filled. Application Screening Begins: Monday, March 2, 2012

California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.

CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.

ESSENTIAL JOB FUNCTIONS:

Under the general supervision of the Director for Early Outreach and Support Programs (EOSP), the Administrative Support Coordinator (ASC) is responsible for providing office support to the Director and maintains the administrative objectives of the programs. The programs include Early Assessment Program, Educational Opportunity Program, Student Support Services, College Assistance Migrant Program, Educational Talent Search, and Upward Bound. The Administrative Support Coordinator I establishes and maintains various tracking systems for departmental functional reporting requirements, assists with the preparation of written materials, performs basic financial reconciliation functions, supports various interdepartmental work teams, and provides general clerical support.

MINIMUM QUALIFICATIONS:

Equivalent to four (4) years of general office clerical work experience under supervision which has involved supporting, monitoring, coordinating clerical work through a system of international procedures and internal controls to ensure the efficient operation of an organizational and demonstrated knowledge and abilities. Prospective applicants who have not had the experience listed may substitute other evidence of meeting the above qualifications for up to four (4) years of the required experience.

SPECIALIZED SKILLS REQUIRED:

Working knowledge of budget and accounting practices. Thorough knowledge of office systems and ability to use a broad range of technology, systems, and packages. Demonstrated ability to address the essential functions associated with this position, including the knowledge and abilities identified above.

DESIRABLE QUALIFICATIONS:

Bilingual ability (Spanish-English). A college degree desirable. Academic setting experience. Possess a Career Readiness Certificate. Technical fluency with Access, FileMaker Pro, Microsoft Office Professional Suite, Oracle-PeopleSoft/ CMS baseline system; Internet and intranet browsing, and Google mail and calendaring programs.

WORK ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

SALARY RANGE:

$2,808 - $4,212 per month with the anticipated hiring salary being at or near entry level. CSUMB offers an attractive employee benefits package, CSU Benefits R07.

Note: The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.

IMPORTANT INFORMATION:

All candidates must complete and sign a Background Check Consent Form specific to this position when interviewed at California State University, Monterey Bay (CSUMB). A Background Check includes an education verification (if applicable), confirmation of dates of employment/salaries and a criminal history check. A Background Check will be performed if you are a finalist for this position. The criminal history check will be conducted by a third-party agency prior to making the job offer to the successful candidate. Internal CSUMB Applicants: Finalists who are currently employed as a state employee at CSUMB are not required to undergo a criminal history background check.

APPLICATION PROCEDURE:

A completed online application and resume must be received in the Human Resources Office BY 5:00 P.M. ON FRIDAY, MARCH 2, 2012, TO BE GUARANTEED A REVIEW . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB will not fax application materials.

For assistance or if you require an accommodation, please call (831) 582-3389, or TTD (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library ( map) or our Student Service Center first floor ( map). Please check the links provided for the respective hours and location of each site. For additional campus information visit CSUMB.edu .

CSUMB is an EEO employer committed to excellence through diversity. All employees must be eligible for employment in the U.S.

Ready to apply or find out more about this vacancy, please visit: EOSP ASC I -- Employment Opportunity .