Appointment to begin December 2012. This is a calendar year (twelve-month) professional appointment. This position is under the general supervision of the Assistance Vice President for Enrollment Management with responsibility for the Registrar's Office. The Registrar's Office has overall responsibility for initiating and maintaining the permanent academic record of each student and for the registration of all students. The Office works with the academic staff in coordinating the time schedule for classes including the assignment of classroom space; maintains accurate records of all college courses and curriculum requirements; has the responsibility for planning for and supervising all pre-registration and registration for classes.

ESSENTIAL JOB FUNCTION:

• Oversees all administrative functions of the Registrar's Office by supervising, providing ongoing professional development opportunities, and evaluating all full-time and part-time employees
  
• Develops and monitors the Registrar's Office budget including personnel needs, departmental operating expenses
  
• Initiates and maintains all student academic records including the collection of grades, reporting of grades, preparation of grade reports and transcripts, deficiency reports, preparation of an honors list, probation status reports, class ranking, and maintenance of student records
  
• Maintains accurate records of all college courses and curriculum requirements
  
• Compiles statistical data required for various State University class size, faculty load and enrollment reports
  
• Utilizes and maintains the academic records of all students in the College's student information system (Banner). Ensures that the system is used effectively and that processes and product enhancements are developed which are technologically up-to-date and user/student friendly
  
• Contributes to student satisfaction through delivery of quality customer service in all aspects of the administration of financial aid
  
• Ensures compliance with FERPA and serves as the FERPA Officer for the College
  
• Other duties as assigned

MINIMUM EDUCATION, SKILLS AND ABILITIES:

• Master's degree in student personnel, or related area, and a minimum of three years of increased administrative responsibilities as an Assistant or Associate Registrar at a college or university or an equivalent combination of education and experience
  
• Knowledge of FERPA
  
• Experience with staff supervision and a record of the ability to commit to a team-building approach
  
• Ability to deal effectively with a diverse student body
  
• Experience with data analysis
  
• Strong technical skills, including use of Microsoft Excel and Access
  
• Ability to work under pressure to meet timelines and objectives
  
• Experience with Student Information Systems (preferably, Banner)
  
• Experience with SUNY SIRIS Submissions (preferred)
  
• Strong interpersonal and communication skills

APPLICATION PROCEDURE:

Completed application consists of the following:

1. Letter of application addressing qualifications and salary expectations for this position
2. Current resume, with the names and addresses of at least three professional references
3. Official transcripts or copies thereof
4. SUNY Cobleskill application form

SUNY Cobleskill is an Affirmative Action/Equal Opportunity/Title IX compliant educational institution. It is guided by the principle that equal opportunity means more than equal employment opportunity, and that access to facilities, services, and educational opportunity shall be available to all people without regard to an individual’s race; color; national origin; sex; religion; age; disability; gender; pregnancy; gender identity; sexual orientation; predisposing genetic characteristics; or marital, veteran, military, domestic violence victim, or ex-offender status.