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Financial System Coordinator  « Position Deleted on 10/10/2013 »

Institution: University of Colorado at Boulder
Location: Boulder, CO
Category:
  • Admin - Business and Financial Services
Posted: 09/21/2013
Application Due: 10/07/2013
Type: Full Time
This position is no longer an active posting on HigherEdJobs

Posting Description:

Position Responsibilities:

ISIS Coordinator: Position serves as the ISIS Coordinator for the department. As the ISIS coordinator this position works on the design, structure, and maintenance of the Divisions student financials in ISIS. Acts as primary contact for the Bursar's office regarding student financial related topics. Helps implement and test ISIS functions to insure accuracy and proper functionality. Troubleshoots ISIS problems and works with the Bursar's office to correct them. Communicates ISIS changes to appropriate staff members and helps with the implementation of changes. Is responsible for writing queries and reports using Cognos and PS query. Pulls ISIS data for fiscal year end and assists Director with audit workpapers. Prepares detailed ISIS reports and analysis for Continuing Education Dean's, Director's and Managers. Attends ISIS related training and functions to keep informed and up to date on ISIS developments. This position is the Division's primary ISIS contact and expert for student financials.

Reconciliation System and Reporting: Position is in charge of the design, structure and maintenance of the Divisions accounting reconciliation system. This system is used Division wide and it is critical that this system is kept up to date and is accurate. This system provides Dean's, Director's and Managers an online tool to regularly reconcile their financial statements. Continually tracks the effectiveness of the system and implements changes and improvements when necessary. Trains staff on how to use the system. Creates ad hoc reports and analysis for Dean's, Directors and Managers. These analyses can be very complex and usually involve large data sets from multiple sources. Uses Cognos, PeopleSoft Query and other systems to pull data for these reports/analysis. It is essential that this position can prepare, synthesize and interpret these analyses.

3rd Party Billing: Manages 3rd party billing for Continuing Education. Enters accounts in ISIS, creates invoices, process payments, reconciles accounts and makes ISIS adjustments when necessary. Helps students to obtain necessary paperwork for transferring their account to a sponsor's account and follows up with continuing sponsored students each semester. Transfers accounts from Student's to Sponsor's based on financial guarantees in ISIS. After census, creates and manages invoices, working with sponsors to ensure timely payment and to resolve any disputes with the account. Processes 3rd party invoice payments and educates sponsor's on payment methods. Reconciles 3rd Party Accounts each semester, reaching out to sponsors with delinquent payments and issuing refunds as needed. As the primary 3rd party processor this position makes independent decisions and judgement calls on a regular basis.

Procurement Services: Position will setup policies and procedures for staff to use in their purchasing, procurement and travel needs. Position will also develop and implement new procedures for tracking/reporting. Create, develop and implement documentation and process flow for other CEPS staff to use in their request for purshasing, procurement and travel. Provides guidance and help on complex purchasing transactions. Process vouchers for accounts payable, reimbursements to instructors, employees, and non-employees for travel and other expenses. Verify use of correct expense account code. Verify calculations, vendor invoices, original receipts, proof of payment and route vouchers for proper approvals. Ensure POs and SPOs are set up in a timely manner with supporting documentation, and SPO renewals are completed before end dates. Monitor monthly PSC newsletter for policy changes and communicate changes to CEPS staff. Attend PSC related campus meetings and trainings. Update desk procedures accordingly. Post the SPO list with invoice data to the shared drive monthly. Acts as liaison between work unit and Procurement Services, working with CU Marketplace and processing all paperwork to generate payments for services and supplies. Serves as a Requestor in the CU Marketplace, opens purchase order requisitions for unit purchases, and charges to appropriate speedtype.

Procurement Card: Will serve as the primary backup for procurement card processing.

Bursar Services General Student Service: This position provides general customer service to students on a daily basis. This position answers calls on the ACD phone group for Accounting and Bursar Services and also helps with walk-in traffic. This position may evaluate a student account and advise the student regarding payment options, due dates and waiver or petition options available to the student. This position may receive difficult phone calls from students who feel they have been charged too much tuition, or who did not understand deadlines for dropping without tuition penalties. This position must tactfully explain policies and procedures and explain options the student may have to petition, or discuss payment plan arrangements with students.

Cashiering/Deposit: Operate cash register by coding and classifying payments, entering payments into cash register, including opening and closing the cash register. Prepares the morning deposit. Position will setup policies and procedures for for other staff to use in their audit of student service accounts. Position will also create, develop and implement documentation and process flow for other CEPS Accounting and Bursar staff to use in their review and evaluation of student accounts. Manage Student Employees Manages the student employees for the Accounting/Bursar department. Insures office coverage by hiring and coordinating the schedules of the student employees. Trains student employees and works with them to insure tasks are done accurately and efficiently. Provides feedback and expectations to students on a regular basis.

Salary and Benefits: $41,000-$55,000 per year, commensurate with experience. The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition reimbursement and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment, learn more about the University of Colorado Boulder.

The University of Colorado is an Equal Opportunity Employer committed to building a diverse workforce. We encourage applications from women, racial and ethnic minorities, persons with disabilities and veterans.

In accordance with the Americans with Disabilities Act, alternative formats of this ad can be provided upon request for individuals with disabilities by contacting human resources at adacoordinator@colorado.edu or (303) 492-6475.

Important Notes: Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. There may be questions at the end of this application related to these qualifications and competencies; your answers to these questions will be verified against your application materials and may be checked with references. False information could lead to your removal from the hiring process.

The University of Colorado Boulder is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check and excluded parties list system check, and when appropriate, a financial and/or motor vehicle history. Further, all employees must submit to the self-disclosure requirements outlined in the campus background check policy available at http://www.colorado.edu/policies/background-check-policy.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Please apply by October 7, 2013.

To apply, please submit the following materials to this posting at www.jobsatcu.com: 1) A cover letter that specifically addresses the job requirements and outlines qualifications 2) A current resume 3) The names, addresses, daytime telephone numbers and e-mail addresses for three professional references

Please Note: The final candidate will be required to provide proof of completed academic degree in the form of a transcript or diploma copy if the candidate will be using a completed academic degree to fulfill a minimum requirement for the position. If you have difficulties submitting application information, please contact the jobsatcu help desk at: 1-855-216-7740 option 5

Minimum Qualifications:

  • Bachelor's degree from an accredited institution of higher education
  • Experience using integrated information and financial systems.
  • Experience developing financial data reports/queries
  • Able to understand technical and business requirements

Required Competencies/Knowledge, Skills and abilities:

Desired Qualifications:

  • Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.
  • Bachelor's degree in Accounting, Finance or related fields.
  • Experience in Higher Education setting
  • Experience with applicable systems (PeopleSoft, ISIS, Cognos, Concur, CU Marketplace)

Campus: Boulder