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Executive Assistant to the Associate Vice President Human Resources  « Position Deleted on 3/26/2014 »

Institution: Shasta College
Location: Redding, CA
Category:
  • Admin - Executive Assistants
  • Admin - Human Resources
Posted: 01/25/2014
Application Due: Open Until Filled
Type: Full Time
This position is no longer an active posting on HigherEdJobs
Executive Assistant to the Associate Vice President Human Resources
Shasta College


Under direction of the Associate Vice President of Human Resources, the employee performs complex and specialized administrative tasks and a variety of administrative support and secretarial functions, provides support to the human resources function and assists in the organization and coordination of the staff activities of the office as assigned. The incumbent is also charged with the satisfactory implementation of Board policy and District procedure and is expected to exercise a high degree of independent judgment, take initiative, apply discretion, and be sensitive to the confidential nature of the work. This is a confidential position.

SUPERVISOR
Associate Vice President of Human Resources or designee

CLASSIFICATION
Range C22, $3,690 - $4, 069 per month on the current Administration/Confidential Salary Schedule. 8 hours per day, 40 hours per week, 12 months per year. Medical, dental, and vision insurance provided at a share of cost.

TYPICAL DUTIES
Essential Functions: Coordinate the office of the Associate Vice President of Human Resources, assign, schedule, coordinate, oversee, and evaluate the flow of office work and ensure that work is performed in a timely and accurate manner; coordinate scheduling and correspondence for all matters relating to the Office of Human Resources. Perform routine secretarial tasks including maintaining Associate Vice President's calendar, scheduling appointments, managing Associate Vice President's incoming and outgoing mail, and maintaining confidential records. Perform administrative support duties to assist the Associate Vice President in meeting various functional responsibilities (e.g., collective bargaining, grievance, and complaint issues), reporting requirements (e.g., state and federal reports including full-time faculty obligation, staff data, and staff diversity), and research objectives; draft correspondence as assigned. Maintain access to documents, information and discussions relating to the collective bargaining activities; prepare information used in collective bargaining strategies as requested; take minutes, prepare documents and coordinate agendas; maintain confidentiality regarding issues related to negotiations and collective bargaining matters. Serve as liaison between the Associate Vice President of Human Resources and the public, staff, and other District or campus officials; coordinate activities with the District's legal counsel on behalf of the Associate Vice President as assigned. Coordinate and assist in the preparation of Board Agenda items and supporting documentation; develop, prepare and forward within District timelines and legal guidelines. Perform a variety of project functions; review, receive and initiate the processing of worker's compensation claims and health and welfare benefits changes; submit paperwork, keep data current on the database system and prepare reports as assigned. Monitor office budget and expenditure of funds; recommend budget revisions, transfers, and expenditures for all functions within the scope of responsibility of the Associate Vice President of Human Resources, receive, verify accuracy, assign budget code and oversee preparation of requisitions for acquisition of services, goods or materials. Provide assistance to the Associate Vice President of Human Resources in coordinating operational functions and activities of District-wide human resources activities; independently assume responsibility for a wide variety of complex administrative tasks. Coordinate and manage specialized functions or projects independently as assigned; perform various special surveys that require gathering information, compiling data, and formatting and preparing reports as directed. Maintain a variety of complex files and records often involving confidential materials; maintain confidentiality of information, including information regarding Board, District, personnel, student, collective bargaining or controversial matters. Provide information and data requested from other operational units of the College as directed. Train and direct student and short term workers as assigned; organize, coordinate and oversee office workflow; assure completion of clerical assignments in accordance with established time lines and approved procedures. Interpret general policies, regulations and operational procedures within area of assignment to staff, students and community members contacting the Associate Vice President's office. Develop schedules related to a wide range of activities and services; maintain calendars and coordinate committee and other meetings; review, update and inform the Associate Vice President and others of essential timelines.

Application Procedure

Apply online at http://www.shastacollege.edu.

Shasta College is an EEO Employer

Diverse applicants are encouraged to apply.


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