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Program Asst Sr (Job ID: 29392)  « Position Deleted on 1/28/2014 »

Institution: University of Louisville
Location: Louisville, KY
Category:
  • Admin - Secretary and Administrative Assistants
Posted: 01/16/2014
Type: Full Time
This position is no longer an active posting on HigherEdJobs
Job ID:  29392
Location:  Peds KCH Research Inst

Equal Employment Opportunity

The University of Louisville is an Affirmative Action, Equal Opportunity, Americans with Disabilities Employer, committed to diversity and in that spirit, seeks applications from a broad variety of candidates.

Minimum Qualifications

High school diploma, two years of college training or business school and two years of responsible office experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. The university offers market competitive salary and benefits. Grade NC.

Preferred Qualifications

Prefer candidate to have basic secretarial skills, scheduling skills, organization skills and proficiency in Microsoft Office Suite including Microsoft Outlook. Experience with PeopleSoft is also preferred.

Position Description

Manage, prioritize, and organize Director's schedule and projects and/or assignments. Maintain files and records related to the Director's activity. Draft and prepare correspondence and reports for signature and advise on requests/reports to ensure timely completion. Schedule meetings, gather/organize material for meetings, and prepare agendas. Make reservations and coordinate special events. Schedule air and hotel arrangements, scientific conference registrations and prepare travel reimbursements. Order office and laboratory supplies and equipment requiring stringent deadlines on delivery of product goods. Prepare credit card reallocations and adjustments as needed. Assist in processing IUT's, journal vouchers and other business adjustments as needed for credit card reallocations. Process electronic requisitions and assist with purchase orders. Keep track of expenses, entering daily activity into reconciliation spreadsheet. Maintain documents of a financial and/or confidential nature. Schedule services with external agencies such as Fed Ex and UPS. Perform special assignments and research for report preparation and other duties as assigned.

How To Apply - Staff Positions

To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button. Detailed instructions are available at louisville.edu/jobs in the "My Career Tools" section. Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.

Computers are available for application submission at the Human Resources Department located at 1980 Arthur Street - Louisville, Kentucky 40208. For more information, please contact us by email at employment@louisville.edu or by phone 502-852-6542.

If you require assistance or accommodation with our online application process, you may schedule an appointment at (502) 852-6542 with Employment Services at the Human Resources office located at 1980 Arthur Street, Louisville, KY 40208.