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Director of Facility Management  « Position Deleted on 11/24/2012 »

Institution: Massachusetts Trial Court
Location: Boston, MA
Category:
  • Admin - Facilities Management
Posted: 09/24/2012
Application Due: 10/25/2012
Type: Full Time
Salary: $89,915.15 to $129,783.93 USD Per Year
This position is no longer an active posting on HigherEdJobs
JOB OPPORTUNITY
09/20/12-10/25/12
Posting Date
MASSACHUSETTS TRIAL COURT

Job Description and Qualifications
for
Director of Facility Management

All Applications must be received by the close of business on: October 25, 2012

MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT:

The Trial Court is committed to providing equal access to justice for all who use the Commonwealth's courts; to the efficient and effective administration of justice and the fair and impartial resolution of disputes; to the protection of constitutional and statutory rights and liberties; to prompt and courteous service to the public by committed and dedicated professional employees utilizing best practices in a manner that inspires public trust and confidence.

MISSION STATEMENT OF THE COURT FACILITIES DEPARTMENT:

The Court Facilities Department provides for the management and maintenance of 62 state-owned courthouses located in ten counties of the Commonwealth. The Department is committed to administering effective property management, and for ensuring the delivery of quality services necessary for the efficient and reliable operation of all of the facilities which it maintains.

ORGANIZATIONAL PROFILE:

http://www.mass.gov/courts/courtfacilities/index.html

POSITION SUMMARY:

Working within the Office of Court Management, the Director of Facility Management is responsible for managing the operations, maintenance, repair, custodial work and capital improvement of the Commonwealth owned courthouses of the Trial Court. The Director of Facility Management and his/her designees supervise and evaluate all departmental personnel, including contracted personnel, performing maintenance, repair and custodial work for the facilities under the Department's management. The Director also provides management and guidance to facility service providers to ensure that contract terms are met and adhered to in a cost effective, safe and efficient manner. The Director of Court Facilities also manages and evaluates the Department's administrative staff, overseeing all operations of the Court Facilities Department in accordance with Trial Court policies, procedures, approved guidelines, and fiscal protocols.

MAJOR DUTIES:

Director of Court Facilities Duties:

Directs the management of Commonwealth owned courthouses, including maintenance and custodial services, the purchase and distribution of utilities, renovations and repairs, deployment of staff, delivery of supplies, materials and equipment, and the administration of contracts related to the Court facilities Department;

Develops and administers procedures and schedules to ensure the efficient distribution of resources to all managed facilities;

Directs, evaluates, and disciplines all Court Facilities employees as necessary in accordance with Trial Court policies in order to maintain the efficient functioning of the Court Facilities Department;

Assists in the assignment and allocation of space occupied by the Trial Court in court facilities owned or leased by the Commonwealth;

Monitors compliance with established accounting and expenditure requirements as outlined in Trial Court fiscal protocols;

Develops and manages the department's budget to maximize effectiveness of resources within spending limits;

Meets regularly with the court administrator, judges and other court officials to discuss maintenance related issues and needs and develops plans to respond to those issues and needs;

Manages the maintenance of records relating to the management and operation of buildings and land occupied by the Trial Court;

Manages records and systems to track repair and maintenance projects completed, in process, or scheduled for the future, and prepares reports on such projects as are required;

Manages the services delivered by contractors from facility lists to courthouses requiring specialized services;

Develops and administers a preventive maintenance program that meets the long-term facility needs of the Trial Court;

Develops long-range plans for the renovation and repair of court facilities;

Reviews all work performed by the maintenance trades and/or hired contractors for quality, budget and performance to schedule;

Develops specifications for maintenance work and projects to be performed by hired contractors;

Oversees the appointment of personnel for the Court Facilities Department, including new hires, staff training, and staff assignments to ensure adequate services are performed in the courthouses, and staff development;

Manages the fiscal activities of the Court Facilities Department, including budget preparation, payroll, and procurement;

Performs related duties as required.

SUPERVISION RECEIVED:

Receives general direction from the Court Administrator of the Trial Court and his or her designee in performing duties in accordance with established guidelines.

JOB COMPETENCIES:

All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:

Ethics and Values: Communicates and demonstrates the ethics and values of the Court Facilities Department and the Trial Court.

Mission: Understands, upholds, and communicates the Trial Court and Court Facilities Department missions.

Applied Knowledge: Understands the various facility management methods, codes, and operational best practices.

Problem Solving: Accurately assesses operational and staffing problems within the department and initiates corrective action.

Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through professional development.

Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

Customer Service: Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.

Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

REQUIRED EXPERIENCE, SKILLS, AND EDUCATION:

These are the minimum requirements necessary to apply for the position of Director of Court Facilities:

Bachelor's degree from an accredited university or college in public or business administration, engineering, or a related field; A graduate degree in one of the above fields is preferred.

Seven (7) to Ten (10) years of experience in facility management.

Proven ability to train, supervise, and coordinate the activities of a large staff involved in maintenance, repair and custodial work.

Proven ability to plan and coordinate routine and long-range maintenance and long range capital projects.

Proven ability to determine difficulties likely to be encountered in large scale projects and to develop effective strategies for overcoming those problems.

Ability to use data to diagnose problems and drive enhancements and efficiencies in departmental operations.

Extensive knowledge of the operation and function of large or complex buildings or facilities. Extensive knowledge of building materials and building trades.

Proven ability and extensive experience in the management and oversight of operations, maintenance, and repairs of large building or facilities.

Extensive knowledge of the Massachusetts State Building Code, Plumbing and Gas Code.

Working knowledge of and ability to use personal computers and related software to develop data bases and systems to record and track projects.

Proven ability to maintain accurate records and to prepare all necessary reports.

Proven ability to communicate clearly and effectively in oral and written form.

Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships.

PLEASE NOTE:

Employment is contingent upon passage of a criminal record check.

HOW TO APPLY:

You must complete a Trial Court Application and may apply by one of the following methods:

Send by mail to:

Administrative Office of the Trial Court
Human Resources Department
2 Center Plaza, Room 540
Boston, MA 02108
Attn: Director of Facility Management Position

or

You may scan all completed application materials and email them to:

matrialcourtjobs@jud.state.ma.us

Please note: Indicate the job title position you are applying for in your email subject line.

Faxed Applications will not be accepted, and please do not apply for this position directly through higheredjobs.com

Applications for Employment are available at the Office of Court Management or may be downloaded from:

http://www.mass.gov/courts/jobs

or from the Trial Court Intranet web site at

http://trialcourtweb.jud.state.ma.us/jobs

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The Massachusetts Trial Court is an

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER