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Coordinator I  « Position Deleted on 10/25/2012 »

Institution: Harvard University
Location: Cambridge, MA
Category:
  • Admin - Other Administrative Positions
Posted: 10/22/2012
Type: Full Time
This position is no longer an active posting on HigherEdJobs
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School/Unit: Faculty of Arts and Sciences

Duties & Responsibilities

Position reports directly to Department Administrator. The coordinator oversees the undergraduate program including course catalog/classrooms, the graduate program, and events planning. The following responsibilities are included for each area. Undergraduate Program. Work with Head Tutor to advise students on questions involving department rules, policies, procedures; maintain personal contact and promote welfare of concentrators; liaise with other departments/Registrar's Office/college houses as needed; maintain undergraduate data bases; oversee assignment of students to tutorial groups; maintain undergraduate Website; special projects as required. Use data base to prepare Philosophy section of Courses of Instruction in consultation with the Head Tutor and other faculty members. Graduate Program. Work with Director of Graduate Studies to oversee graduate program of 50 enrolled students. Maintain data base; appoint teaching fellows; oversee procedures for graduate student job searches; monitor GCAST for graduate admissions and assist "Admissions Czar" with prospective student visits; liaise with GSAS, Registrar's Office and elsewhere on behalf of students; be a welcoming presence for all graduate students and follow up on their questions; other assignments as required. Events Coordinator/Planner. Coordinate the departments colloquium series from inviting/scheduling speakers to planning/overseeing each visit. Coordinate prestigious Whitehead Lectures, conferences, all other large and small department events. Act as point person for distinguished guests, prepare visit itineraries, plan receptions, negotiate and sign off on contracts with outside vendors. Requires occasional post-5 pm work based on particular event. Team Member. Works with administrative staff to be part of a strong department team. Other tasks/summer projects as required.

Basic Qualifications

Basic Requirements: Minimum of three years of administrative support experience.

Additional Qualifications

Additional Qualifications: Bachelors Degree preferred. Proven office administration and customer service skills. Experience with workings of Harvard College a plus. Solid working knowledge of office processes and of related computer software and electronic communications tools. Proven interpersonal skills with experience in providing complex administrative support in a high-profile environment with tact and diplomacy. Excellent communications skills, both verbal and written. Ability to think critically about work flow, policy issues, prioritizing. Attention to detail.

Additional Information
Start date: Mid November

Resume and Cover Letter (to be submitted in a single document) are required to be considered for this position.

All formal offers will be made by FAS Human Resources.

Harvard University is an Affirmative Action/Equal Opportunity Employer.