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Admissions Recruiter/Territory Manager

Position Deleted on 8/03/2012. This position is no longer an active posting on HigherEdJobs.
Salt Lake City, UT
Admin - Admissions and Enrollment
Application Due:
Open Until Filled
Full Time
Employee must be a naturally persuasive, creative problem solver who thrives in an upbeat environment with non-standard and varied working hours. A self-motivated, enthusiastic, goal-oriented individual with superior presentation, organizational, and interpersonal skills and will have demonstrated ability to follow direction, problem solve, manage multiple priorities and meet goals. This is a sales-based admissions and prospect management approach to a designated recruitment territory where belief in the Westminster mission is paramount. The recruiter is responsible for conveying the value of a Westminster education to students from all communities and cultures and is responsible reaching enrollment and net revenue goals as assigned.

Daily responsibilities include communication with a large number of prospective students through heavy phone outreach. Personal e-mails, notes, individual appointments, and group presentations are also expected. This position will involve the planning of prospective student recruitment activities, extensive outreach and travel to recruit students to attend Westminster.

Key responsibilities will also be engaging and qualifying prospects over the phone and creating and communicating enrollment reports, and coordination of on- and off-campus receptions. Application review, managing applicant files, evaluating transcripts, financial aid counseling and advising in the formulation of admissions office policies, procedures and goals are also expected.

ESSENTIAL DUTIES AND RESPONSIBILITIES include evening and weekend work, extensive phone use and telemarketing, travel, and intensive directive counseling for individuals and groups. More specifically, the following are essential and other duties may be assigned.

1. Cultivates, engages, qualifies, grades, persuades and closes prospective students.
2. Through heavy use of outgoing contacts via phone, email, IM, etc., contacts traditional prospective students to gauge interest and informs them of admissions, scholarship and financial aid opportunities. Always qualifies conversation and generates next steps (application, enrollment deposit, FAFSA, housing application, registration, etc.)
3. After receipt of application materials, determines and informs them of acceptance and award of scholarships. Reviews files for acceptance and presents admission recommendation to admissions committee. Reviews files for scholarship.
4. Adjusts scholarships for GPA/test score updates.
5. Makes financial aid packaging/depth sounding calls.
6. Plans and executes fall and spring travel for recruitment, by evaluating previous years' productivity; coordinates travel plans with Guidance Counselors and with other state colleges; meets with prospective students at high schools and educational fairs to inform them about the college, i.e. application process, scholarships, financial aid, majors, campus activities and on-campus housing.
7. Must become knowledgeable about all aspects of Westminster College including; academic programs, campus events and activities, orientation, athletics, housing, financial aid, billing, college policy, and important dates.
8. Coordinates open house activities with other college departments; welcomes students; participates in open house events including arrangement of campus tours, student activities expo, parent and student panels, etc.
9. Leads group information sessions and also meets one-on-one with parents and prospective students to provide information and assist in the application process; gives campus tours.
10. Provides assistance to Student Services in orientation activities.
11. Expedites special mail requests.
12. Flexible scheduling is necessary as much evening, weekend, and extended travel is required.
13. Work to ensure that the College is making every effort to attract and enroll a diverse student population.
14. As territory manager, the recruiter takes responsibility for the prospects/inquiries in his/her assigned territory and for setting and meeting the target goals set for the territory. To achieve this, the following specific responsibilities should be undertaken by the aspiring marketing manager:
a) Regularly monitor the inquiry, hot prospect, application, and deposit numbers from the territory to focus on the attainment of the targets/goals for the territory.
b) Research the potential for travel and programs in the territory, develop a proposal for off-campus activities that would serve this territory most effectively, present this plan to the Director, and then execute the plan.
c) Become familiar with the territory and any distinctive aspects of the area compared with others in the institution's market. In others words, know what works best in this territory.
d) Supervise the work of a student assistant to complement the responsibilities of the territory manager.
e) Determine the best next contact for each of the hot prospects in the territory. This involves regular use of the arsenal, which comprises both printed and web information collected for this purpose and members of the campus community - i.e., faculty, alumni, current students, coaches and parents of current students.
f) Continually qualify the inquiry pool, so that those inquiries most likely to enroll are the ones being contacted on a regular basis.
g) Monitor the receipt of applications from the territory and determine the best next steps in the recruitment process for each applicant.
h) Monitor the high schools in the territory and analyze the yearly comparison information available to understand which schools may need more attention than others.
i) Cultivate relationships with alumni, guidance counselors and other constituents in the territory to assist with the recruitment process.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree from four-year college or university required. Experience in recruitment, marketing, retail, and other business-like environments is preferred.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Fluency in a second language is strongly recommended, Spanish preferred.

Please apply for this position using our online application system at
Westminster College is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.
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