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Special Projects and Events Coordinator

Position Deleted on 1/10/2013. This position is no longer an active posting on HigherEdJobs.
Cambridge, MA
Admin - Conference and Events Administration
Full Time

School/Unit: Harvard Graduate School of Education

Duties & Responsibilities
The Special Project and Events Coordinator will be part of a growing team at the Center for Education Policy Research (CEPR) at Harvard University. Launched in 2008, the Strategic Data Project (SDP), housed at CEPR, partners with some of the nation's largest school districts, school networks, and state education agencies to bring high-quality research methods and data analysis to bear on strategic and policy decisions. It is the mission of the Strategic Data Project to transform data use in education to improve student achievement. SDP endeavors to do this in three primary ways: 1) conducting rigorous diagnostic analysis on teacher effectiveness and college-going success using agency data; 2) building and supporting a network of data strategists across the country; and 3) widely disseminating key findings and helpful tools to non-SDP partners.

SDP currently partners with 37 school districts, state education departments, charter management organizations and non-profits, helping leaders in the sector use data analysis in smart ways that translate into student achievement gains.

For more information about the Strategic Data Project, please refer:, and follow the link.

Key Responsibilities:

  • Oversee SDP Fellowship operations, logistics, and support to ensure successful delivery of professional development services to all Fellows
  • Support the Fellows Manager and Director of SDP Education & Outreach in planning of Fellow and non-Fellow workshops. For Fellows, this includes: orientations, convenings, and graduation ceremonies within each cohort of Fellows. For non-Fellows this includes: Institutes, internal SDP team retreats, and other special projects related to the SDP. Planning for each workshop includes:
    • Comparing hotels/meeting space and finalizing most cost efficient/space efficient location
    • Hotel contracts
    • Event set-up
    • Material prep (printing agenda, pre-work, nametags, etc.)
    • Flights/travel for fellows
    • Dinner & catering
    • Coordinating travel/hotel with guests & speakers
    • Coordinating travel for all Fellows' participation in workshops
    • Ensuring AV/technology needs are met
    • Serve as the primary contact for logistics between SDP and the hotel/venue hosting the event
    • Post-workshop survey design, collection, and analysis
  • Maintaining SDP iSite/XIDs for fellows
  • Support finance team with Fellows reimbursements
  • Answer Fellows' administrative inquiries (ranging from professional development questions to processing finance to iSite needs to general fellowship inquiries)
  • Manage SDP listservs
  • Support ad-hoc fellow/fellowship administrative requests both internal and external
  • Track and maintain database that records Fellows' professional development trends
  • Maintain a database or system for collecting information on workshop expenditures
  • Manage Faculty Advisor component of the Fellowship:
    • Ensure contracts are signed and collected.
    • Onboard/Welcome new Faculty Advisors.
    • Support ad-hoc requests by Faculty Advisors.
    • Ensure quarterly updates are submitted.
  • Oversee Fellows' professional development stipend distribution throughout the 2-year engagement
This is a one year term position from the date of hire.

Basic Qualifications
Associate's or bachelor's degree required. Minimum three years professional experience working with logistics, planning, and events coordination. Excellent written communication skills required. The ability to travel 10%.

Additional Qualifications
Excellent communication skills. Proven ability to work under pressure, accurately assess problems, and develop solutions under tight timelines. Attention to detail and strong organizational skills. Experience working as part of a cross-functional team, and working with external vendors a plus.

Additional Information
Please attach resume and cover letter as one document.

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

"We believe education is the single most powerful ingredient for a better world. This is why we spend every day pushing the frontiers of education practice, policy, and research. It is why we make it our mission to prepare future leaders who can transform education in profound ways - in America and across the globe." Kathleen McCartney, HGSE Dean

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community which values diversity. For more information about HGSE, its programs, research, and faculty, please visit:

Harvard University is an Affirmative Action/Equal Opportunity Employer.
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