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Secretary to the Campus President

Position Deleted on 7/31/2011. This position is no longer an active posting on HigherEdJobs.
Miami, FL
Admin - Secretary and Administrative Assistants
Full Time
Miami Dade College

Position Title: Secretary to the Campus President
Position ID: 007101

Job Description:
The Secretary provides advanced and complex administrative level support to the Office of the Campus President

Duties & Responsibilities:
  • Oversees office operations, works with campus support staff, and provides support accordingly
  • Prepares on-line payrolls
  • Handles highly sensitive and confidential information
  • Monitors and maintains official campus records
  • Plans and schedules meetings and campus wide events
  • Types correspondence and assists in compiling reports for internal and external distribution
  • Handles direct inquiries from the public, faculty, students, and staff and follows-up with appropriate action
  • Completes special projects as assigned
  • Answers telephone, screens callers, relays messages and greets visitors
  • Maintains and distributes office supplies
  • Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
  • Assists with supervision of student assistants including work assignments
  • Performs other duties as assigned
Minimum Requirements:
  • Associate's Degree and four (4) years of progressive office experience as a secretary
  • All educational degrees must be from a regionally accredited institution
  • Knowledge and commitment to the college mission
  • Knowledge of current technical developments/trends in area of expertise
  • Excellent organizational and communications skills (verbal and written)
  • Knowledge of PC applications and solid computational skills
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
  • Ability to write reports, business correspondence, and procedure manuals
  • Ability to effectively present information and respond to questions from top management, groups of managers, clients, customers, and the general public
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
  • Typing skills 40 wpm
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty, and staff
  • Ability to work a flexible schedule that may include evening and weekend assignments
  • This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations
  • Knowledge and understanding of College organization, goals and objectives, policies and procedures
To apply for this position, please visit our website at:

Miami-Dade is an equal access/equal opportunity community college and does not discriminate on the basis of handicap. An official online MDC Employment Application is required. Please visit our web site for application and instructions.
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