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Assistant Director of Student Services

Position Deleted on 8/24/2011. This position is no longer an active posting on HigherEdJobs.
Azusa, CA
Admin - Student Affairs and Services
Full Time
Azusa Pacific University is a Christian University nestled in the scenic San Gabriel Valley of Southern California-only minutes from the mountains and an hour from the ocean and the desert. Azusa Pacific University has much more than a beautiful campus and a great location. Accredited by the Western Association of Schools and Colleges, APU is one of the leading evangelical Christian universities in the United States, offering more than 60 undergraduate areas of study, 26 master's degrees, and 7 doctorates to more than 8,100 students. The university has enjoyed steady growth in student enrollment and academic excellence throughout the past 15 years, emphasizing scholarship and learning in a Christian environment. The university provides outstanding opportunities for staff in advancement, professional growth, and Christian ministry. APU seeks staff who model excellence in their discipline and have a clear and compelling understanding of their faith and Christian commitment.
To apply for this position an APU staff application must be completed and submitted to the Office of Human Resources along with a cover letter and resume. Please visit our website for the application procedure and employment application.

The Director of Student Services provides support to the Director of Liberal Studies and supervises Student Workers, particularly in the areas of organizing the office and implementing current procedures to create a welcoming and loving environment that assists all students in their UG degree and other departments on-campus.

Examples of Duties
-Assists in collaboration with the Program Director of Liberal Studies while bringing leadership to the department, especially in matters of problem situations with graduation and academic advising; along with Staff and Student Assistant(s).
-Serves the faculty of the program including Full-time and Adjuncts.
-Supervises, leads, trains, schedules, and evaluates part-time Staff and any student assistants for the Liberal Studies office; as well as; coordinating the maintenance of the student assistant handbook.
-Serves Students with the Director of Liberal Studies by serving as an information center regarding the Liberal Studies Program.
-Assists prospective students with application process, transferable courses, and coordinates with faculty admissions panel (to be organized), with reviewing and interviewing prospective candidates into any Liberal Studies program, while managing up-to-date files on all Liberal Studies students from the time of admission through completion.
-Manages, organizes, and assists in academic advising Liberal Studies majors two times a year, as well as, responding to advising questions during the rest of the school year. This includes training for all Faculty/Staff in concentration areas and Liberal Studies Advisors under guidance of Program Director.
-Manages and Coordinates with Office of Service Learning and Research along with designated faculty, all Liberal Studies Student Placement including assigning TAP Faculty to students.
-Manages and assists in all Portfolio Assessments (TS Coordinator) and Exit Review Interview and Questionnaire Assessment(s) for all graduating students each semester.
-Manages the budget for the Liberal Studies program(s). Monitors monthly budget transactions and facilitates financial transactions, purchase orders, attends all budget meeting, and any Office Max orders.
-Manages course revisions and textbook requisitions with all liberal studies faculty each semester.
-Serves as a representative for the Education (K-8)/Liberal Studies program during Student Orientation weekend and pre-registration advising.
-Serves as a liaison in improving interaction, flow, and communication between the UG registrar, UG admissions, and other departments associated with Liberal Studies Program including problem issues pertaining to petitioning approvals and procedures.
-Updates UG Catalog with the Director of Liberal Studies, Associate Dean of CLAS, and Director of Academic Advising Office.
-Oversees and manages Liberal Studies organizations & activities, such as, student clubs, Pi Lambda Theta Charter/Honor Society (To be Organized), and Graduation Reception.
-Oversees the updates of all current liberal studies forms, as well as, creates appropriate forms to maintain efficiency within the office with approval from Director of Liberal Studies.
-Oversees management of data collection by partnering with other undergraduate departments for accreditation and state certification programs (TaskStream and WASC Accreditation)
-Coordinates with APU University Relations and UG Admission to develop marketing materials/website and identify target markets.

BA/BS Degree. Master's degree preferred.

Five-eight years experience in a client-based, service-oriented environment with background/knowledge in multiple subject educational programs preferred. Some university setting preferred.

Strong word processing skills. Microsoft Word/Excel. 50wpm with high degree of accuracy. Strong clerical, telephone, oral, and written communication skills. Able to manage multiple tasks concurrently. Must be well organized and detail oriented. Proficient in Microsoft Office, Word and Excel.

Mental Demands
Able to exercise independent judgment and discretion; problem-solving; ability to work under pressure with distractions. Able to keep information confidential. Ability to learn procedures and retain information. In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands
Intermittent sitting, standing, and walking. Requires repetitive wrist/finger motions on keyboard. Hearing and speaking abilities. Able to conduct business at other offices on campus. Ability to lift, pull, grasp, bend to lower file drawers and reach to top of 4-drawer file cabinet. Able to lift up to 20 pounds occasionally.

Visual Demands
Computer monitor and reading.

Pleasant office setting, comfortable temperature.

Full-time position. Excellent benefits. Salary to be determined based on qualifications and experience.
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