CENTRAL OREGON COMMUNITY COLLEGE
Apply online at https://jobs.cocc.edu
First application review September 26

TITLE: GED Chief Examiner

STATUS: This is a .75 FTE Administrative staff position at salary level 19. 21 month temporary position October 2011-June 2013.

PRIMARY PURPOSE: Serve as primary contact for GED testing services at COCC.

DESCRIPTION OF DUTIES AND TASKS:

Essential Job Functions

1. Comply with all jurisdictional policies and procedures.

2. Manage and oversee a high-quality testing program that ensures access for all qualified candidates and ensures the integrity of the GED Tests and their administration.

3. Maintain the overall quality of the testing program at official GED testing centers.

4. Ensure that all staff members under your supervision comply with the contractual obligations to follow the policies of the GED Testing Service Policies and Procedures Manual.

5. Respond to the needs of the community and comply with all applicable legal requirements relating to the activities of official GED testing centers.

6. Have availability to participate in initial, annual and remedial training sessions outside of immediate area.

Marginal Job Functions

At the beginning of each contract year, the GED Chief Examiner must:

1. Sign the GED Annual Contract (Form L-1) and the Test Security Memorandum, (Form L-27) and obtain the signatures of the chief administrative officer and the GED Examiner(s)

2. Place an accurate order and arrange for prompt payment for all testing materials.

3. Create and implement a written receiving plan for secure testing materials and train all official GED testing center staff members to follow the plan. The plan must include how to receive and store secure materials if the GED Chief Examiner or GED Examiner is not present when materials arrive.

4. Upon receipt from the GED Testing Service, immediately inventory and place into secure storage all secure testing materials within one business day.

5. Develop a written, GED-specific emergency plan (see Section 3.11 of this manual), and train all official GED testing center staff members to follow the plan.

During test administrations, the GED Chief Examiner or Examiner must:

1. Verify the identity and eligibility of each GED candidate.

2. Maintain testing surveillance logs, seating charts, and other documentation as required.

3. Maintain the security of all GED testing materials.

4. Prepare a written inventory of all secure testing materials used during each test administration and maintain the inventory documentation in the permanent secure storage area.

5. Conduct testing sessions in accordance with GEDTS policies and procedures as set forth in this GED Testing Service Policies and Procedures Manual and in any supplemental memorandums from the GED Testing Service.

6. Control testing sessions by following all GED Testing Service policies and procedures for conducting a testing session under standard conditions or, when appropriate, with accommodations for candidates with disabilities. (See Sections 5 and 8 of this manual.)

Throughout the contract year, the GED Chief Examiner must:

1. Select, train, and monitor GED Examiners and GED Proctors.

2. Administer complete battery of GED Tests no fewer than four (4) times each year, unless the official GED testing center administers GED Tests fewer than four times per year.

3. Inventory and check the condition of all secure testing materials when received from the GED Testing Service; prepare a written inventory at the beginning and end of each testing session and on a monthly basis when the tests are not in use.

Throughout the contract year, the GED Chief Examiner and Examiner must:

1. Adhere to GEDTS policies regarding preparing and submitting GED testing materials for scoring.

2. Report test results to GED candidates in a timely, confidential manner.

3. Inform the GED Administrator of all disruptions or suspicious events that take place during any testing session promptly and in writing, by using a Report of Testing Irregularity (Form L-40).

4. Conduct investigations into test compromises and testing irregularities.

5. Schedule and publicize testing sessions for the local community.

6. Make information about accommodations available and provide accessible testing with approved accommodations for GED candidates with disabilities.

7. Attend all examiner meetings sponsored by the jurisdiction.

8. Cooperate in research and surveys sponsored by the GED Testing Service or by the GED Administrator.

9. Provide information about the GED Tests to civic groups, adult educators, and high school counselors.

10. Implement local initiatives (e.g., GED graduations, GED awards ceremonies, and GED free testing days).

11. Send clippings of local program press coverage of the local program to the GED Administrator.

At the end of each calendar year, the GED Chief Examiner must:

1. Inventory and return all secure GED Testing materials to the GED Testing Service no later than 30 days after the end of the contract year.

2. Use that contract year's picking plan to validate all secure materials being returned.

KNOWLEDGE, SKILLS AND ABILITIES:

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Requires advanced organizational skills to create, coordinate and complete systems to manage a testing program that covers a geographic territory of stakeholders within Central Oregon, networking with multiple clients for training and delivery of a testing program.

2. Ability to follow explicit directives of the test vendor.

3. Ability to secure, scan and track high-stakes testing materials.

4. Exercise effective interpersonal communication skills to work productively with multiple constituencies, including examinees from several programs, county, state and national stakeholders in the GED program and the COCC community as a whole.

5. Prepare for simultaneous deadlines by prioritizing tasks based on urgency, managing time wisely, requesting aid and making referrals as needed.

6. Knowledge of ADA section 504 mandates as they relate to testing in higher education.

7. Ability to schedule testing sessions and coordinate room reservations to meet regional demand for GED testing.

8. Ability to effectively use Microsoft platform desktop computers and various software (e.g., Microsoft Office, Outlook, databases) and to operate all standard office equipment.

9. Ability to safely drive a 32 foot long recreational vehicle.

10. Ability to work cooperatively with, and contribute to, a diverse workplace.

11. Must be able to perform essential job functions described above.

OTHER ERGONOMIC REQUIREMENTS:

All individuals are required to be able to perform essential functions without a significant risk of injury or to otherwise demonstrate or explain how they can perform the essential functions listed above.

Working hours will be weighted toward the beginning and end of each month. Work will be performed in a variety of testing rooms throughout Central Oregon including a mobile lab housed in a designated RV that will be requisitioned for testing in certain areas. Extended standing while proctoring, with some lifting, is performed occasionally. Lifting of objects under 35 pounds is performed at the beginning and end of each day's testing. Computer screen is used 25% of the time. Must be able to climb or pull self upward, kneel, stoop, crawl and crouch. All individuals are required to be able to perform the essential functions without a significant risk of injury or to otherwise demonstrate or explain how they can perform the essential functions listed above.

QUALIFICATIONS STANDARDS:

Requirements:

1. An associate's degree from a nationally accredited college or university and three years of experience in teaching, training, counseling, or testing.

2. Passing a criminal background check.

3. Valid, current Oregon Driver's License. Requires driving college provided RV for worksite testing.

4. Ability to be certified by the GED Testing Program.

Preferences:

1. A bachelor's degree from an accredited college or university AND experience in teaching, training, counseling or testing.

2. Experience working with computer-based, high-stakes testing programs.

3. Bilingual in English and Spanish

It is the policy of the Central Oregon Community College Board of Directors that there will be no discrimination or harassment on the basis of age, disability, gender, marital status, national origin, color, race, religion, sexual orientation or veteran status in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Equal Employment Officer, c/o COCC’s Human Resources office, (541) 383-7216.

Faculty, staff and students are protected from discrimination and harassment under Title VII of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972. Persons who, because of a physical or learning disability, need special accommodation should contact ADA Coordinator Gene Zinkgraf, (541) 383-7776, in advance of their need for accommodation. Further inquiries may be directed to the Affirmative Action Officer, c/o COCC’s Human Resources office, (541) 383-7216.

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