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Assistant Director, Reunion Giving - HCF

Position Deleted on 5/17/2012. This position is no longer an active posting on HigherEdJobs.
Cambridge, MA
  • Admin - Development and Fundraising
  • Admin - Alumni Associations and Services
Full Time

School/Unit: Alumni Affairs and Development

Duties & Responsibilities


This full-time exempt position in the Harvard College Fund reports to a Senior Manager and is responsible for Reunion and Annual Campaign Management. This position is responsible for securing both capital and annual support from alumni for the College and the Faculty of Arts and Sciences (FAS) under the guidance of the Executive Director and the HCF Management Team. Manages a portfolio of Harvard College alumni classes including capital, leadership, and general gift prospects in both Reunion and non-reunion years. Works closely with staff and alumni leaders to identify, recruit, and manage volunteer committees to maximize dollar and participation results. The Class Officer/HCF Campaign Manager is responsible for developing and implementing class-wide fundraising plans and individual prospect strategies. Travels periodically over the course of the year to survey, enlist, solicit, and coordinate top donor prospects and class campaign leaders. This position requires a command of basic fundraising principles, a high level of organization, professionalism, and a broad familiarity with the objectives of both annual and capital fundraising. Strong written and oral communication skills are mandatory for this role. 

 Duties and Responsibilities

1. Manages five (5) Harvard College Alumni Classes including:

  • One (1) Reunion Campaign;
  • One (1) Pre-reunion Class with a focus on leadership development, top prospect identification, and key annual Leadership Gift solicitations;
  • 3 Non-reunion Classes with a focus on Associates volunteer management and annual Leadership Gift prospects.

2.  Responsible for identifying, cultivating, soliciting, and stewarding leadership donors in Reunion. Determines independently and with Management assistance the solicitation strategies for capital and special gift assignments.

3. Establishes Reunion Calendar including:

  • Planning and execution of Reunion gift committee meetings;
  • Planning and execution of strategic social events;
  • Volunteer leadership conference calls and other modes of volunteer outreach.

4. Responsible for annual solicitation strategy for Associates donors in non-reunion classes; serves as supervisor and manager for the volunteer fundraising efforts in those classes.

5.  Collaborates with HCF Management Team, Capital Giving, Gift Planning, Principal Gifts, FAS Research, Harvard Alumni Association (Reunion Program Office), Recording Secretary's Office, volunteers, and donors to further the cause of Harvard fundraising efforts. May work with faculty and senior administrators on events and individual prospect meetings.

6.  Manages, trains, and mentors a full time Staff Assistant.

7.  In concert with the needs of FAS as a whole, works periodically on special projects in collaboration with the HCF Management Team and the FAS fundraising staff broadly, above and beyond strict adherence to the needs of the Fund, in order to create team spirit and for the betterment of the overall office fundraising objectives.

8.  A strong emphasis is placed on office and personal appearance. This employee must always present a neat, clean and professional appearance.

9.  The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

Basic Qualifications

Bachelor's degree with minimum 4 years of experience in university fundraising and administration or related transferable experience. Knowledge of academic communities required with knowledge of Harvard strongly preferred. Demonstrated success in annual or capital giving or applicable ability, writing fundraising materials, devising sophisticated cultivation and solicitation strategies, and events management. Proven ability to motivate, engage and work with alumni, university officials, faculty, and staff or similar constituencies. Travel expectations required anywhere from 15-20 percent of working days on the road, depending on Reunion and program responsibilities. Some evening work required. Computer literacy required; must have experience with Windows and databases. Must complete a six-month University probationary period.

Additional Qualifications

Must be a professional, confidential, honest and trustworthy person. Must have an even disposition and be able to deal effectively and politely with all people from all types of backgrounds and experience and in all types of difficult situations. Must have definite abilities to evaluate problems accurately and display good, sound and confidential judgment. Must be highly organized, detail oriented and efficient. Must maintain a professional and caring demeanor and have a strong and tenacious work ethic. Must be collaborative, conscientious, and results-oriented. Must have a positive and optimistic, professional demeanor. Must have ability to innovate, think strategically and conceptually, manage multiple projects and handle even difficult situations with a sense of humor. Must be able to listen as well as to influence and persuade others. Must exhibit great attention to detail and have the ability to produce clear documentation. These are all extremely important and critical qualifications.

Must be motivated to learn and flexible to change. Excellent public speaking and presentation skills and written communication skills required. Must be creative and proactive yet disciplined, discriminating and able to streamline work volume in order to maintain bottom line efforts in midst of multi-tasking and daily re-prioritizing, with deputy director's guidance.

Additional Information

The Institution

Harvard University ( is one of the world's preeminent research universities. Founded in 1636, Harvard is the oldest university in North America. The University has grown from nine students with a single master to an enrollment of more than 6,600 undergraduate students and over 14,000 graduate students in the University's 10 graduate and professional schools. An additional 2,000 students are enrolled in one or more courses in the Harvard Extension School. Over 16,000 people work at Harvard, including approximately 2,100 faculty members. An additional 10,000 people have faculty appointments in Harvard's affiliated teaching hospitals.

We have a reputation as a great place to work, for our excellent leadership, and as a strong community which values diversity. With an inspiring mission, outstanding benefits, competitive pay, a commitment to excellence, extensive learning opportunities and a stimulating work environment, it comes as no surprise that Harvard was highlighted in the The Chronicle of Higher Education as a "Great College to Work For" (2010). 

The Team

The Harvard College alumni population (more than 90,000 individuals strong) is one of the most engaged and generous communities in the world. Established in 1925, The Harvard College Fund, through its reunion and annual giving programs, fosters a philanthropic community in support of the vital and enduring teaching, learning, and research mission of the Faculty of Arts and Sciences. 25 members of the Harvard development team are dedicated to the important work of Reunion Giving and class-based fundraising. Together, this team is responsible for managing highly coordinated Reunion Campaigns through a model which has set the standard for higher education fundraising. This is an especially exciting time to join Harvard's development team as we plan for a University-wide campaign under the leadership of President Drew Gilpin Faust and Dean Michael D. Smith.

Harvard University is an Affirmative Action/Equal Opportunity Employer.
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