DEPARTMENT INFORMATION

Work Location Detail	2175 K Street
Assigned Organizational Area:	Research
Campus Location:	Foggy Bottom
Division/Vice President:	Provost and Executive Vice President for Academic Affairs (AA)
College/School/Department:	School of Public Health and Health Services (SPHHS)

POSITION INFORMATION

Internal Applicants Only?	No
Position Type:	Administrative/Professional
Posting Number:	Staff - 001891
Full-Time/Part-Time:	Full-Time
Work Schedule:	8-5
Total Hours Per Week:	40
Pay Grade:	0
Recruitment Salary Range:	Commensurate with experience
Job Open Date:	12/04/2012
Open Until Filled:	Yes

JOB VACANCY ANNOUNCEMENT INFORMATION

Required Licenses/Certifications and other Specific Requirements:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, Sex Offender Registry Search, and Prior Employment Verification, Credit

Emergency Designation:
No

Telework:
No

Applicant Review Will Commence On:
12/10/2012

Ad Statement:
Founded in 1821, GW is the largest institution of higher education in the District of Columbia, to include ten academic units, with a full-time equivalent enrollment of a little over 20,000 students and approximately 11,000 full-time and part-time employees (faculty and staff). The George Washington University is a community dedicated to learning, communication,respect, service and teamwork. As one of the largest private employers in the District of Columbia, the university seeks employees who support the teaching, research, and public service mission of the university.

Job Description Summary:
Serves as the principal liaison and confidential administrator to the Dean of Research for The George Washington University School of Public Health and Health Services ( SPHHS). This is a broad position that requires a high functioning, proactive, personally motivated administrative professional. The individual will be required to perform a diverse array of duties.

Minimum Qualifications:

• Bachelor's degree or higher and three to five years University experience.
• Basic knowledge of the range of research operations and compliance issues, policies, regulations, and precedents applicable to sponsored grants administration.
• Experience with developing written policies, especially as they pertain to research operations.
• Basic knowledge of multi-component financials aspects of grants, contracts, especially federal regulatory components
• Strong written and verbal communication skills. Ability to initiate, review, and revise technical documents, and to prepare findings for multiple audiences.
• Knowledge of evaluation and needs assessment. Experience preparing and/or incorporating complex reports, grant applications, charts, spreadsheets, tables, graphs, slides, and presentation materials for multiple audiences.
• Experience working with diverse data, budgets, and spreadsheets.
• Experience working in a research environment, including understanding of the fiscal and human resources aspects of grants management, pre and post award.
• Advanced Microsoft Office skills including Microsoft Word, Excel, and Power Point.
• Ability to plan and coordinate multiple projects and project activities simultaneously that involve a combination of priorities and diverse stakeholders. Ability to coordinate work activities with other departments/units within the University and external agencies and organizations.
• Ability to work effectively on a team and be self-motivated; experienced in making independent judgments within the context of established policies and procedures.
• Excellent internal and external "customer service" skills with the ability to work across the University with all levels of personnel (from students, to staff, to investigators, to administrators) as well as with potential funders/sponsors.
• Extremely organized, detail oriented, task driven, and thorough in tracking and documenting progress to goals.
• High professional standards in all aspects of work, with sensitivity to handling confidential information.

Desired Qualifications:

• Relevant business administration certificate/s or comparable executive training.
• Experience interfacing with high level leadership within higher education

JOB DUTIES

• Examines and/or analyzes problems, issues, and challenges related to research administration, operations, and procedural requirements. Acts as an intermediary for investigating critical and sensitive matters that may be of interest to the Dean such as research ethics (e.g., IRB and Conflict of Interest), finances, and human resources. Provides expert analysis and advice on complex procedural and administrative issues pertaining to grants and contracts administration, interfacing closely with the School's grants management staff, faculty, and the finance director. Collects pertinent information and data from varied internal and external sources, particularly in the context of the SPHHS strategic research plans and goals. Assist the Dean in developing policy and procedure. Devises analytical techniques to formulate, evaluate and summarize findings, and makes authoritative recommendations to the Dean or others as indicated. Performs program, analytical and administrative assignments that address management, administrative, and communication matters on behalf of the Dean. This includes developing, editing, and posting critical research information on the School's research blog. Evaluates effectiveness and efficiency of the SPHHS achievement of research goals using quantitative and qualitative measures and prepares reports for multiple audiences, accordingly.
• Works with the Research Dean to develop, promote, and implement the strategic plan to enhance SPHHS research, with a primary focus on implementation. Serves as an integral member of the research administration team, interfacing with all department administrators and their staff to assure that policy and procedures are effectively implemented, inclusive of pre- and post award operations. Assists in the selection, hiring, and supervision of staff within the emergent SPHHS Research Office. Assists with creating a culture and environment that promotes quality research outcomes and facilitates interdisciplinary research activities as the Research Office grows. Assists with research capacity building efforts, including providing administrative recommendations and providing investigators and departments with strategies and support which will lead to research capacity. This includes instituting faculty research develop and training programs and addressing other faculty research needs as they arise. Advices the dean based on these interactions. Works with investigators with diverse backgrounds and assists with developing cohesive and efficient processes in the coordination of multi-disciplinary research teams across the School. Attends relevant committees and other meetings within the School or across GW. Serves as an intermediary between the Dean and the staff GW Office of the Vice President for Research, particularly IRB and Research Enhancement Unit staff.
• Works closely with the Dean and faculty investigators and has direct contact with a variety of research and administrative staff across the School on specific research project issues, as they arise. Directs special projects as they emerge, under the Dean's leadership. Provides guidance to the Dean on various SPHSS research-related committees and projects, including setting agendas-may sit as proxy for the Dean for certain meetings or committees within the School or across GW. Responds to and prioritizes the handling of various inquiries and requests from departmental faculty, staff and external entities. Works effectively as a team member with other office support staff across the School. Assists in identifying structural changes and mechanisms to support changes in research management and operations. Provides general support for research-related projects, including those initiated by the Dean.
• Corresponds, prepares, and edits key communications from the Dean, including the SPHHS Research Blog, presentations. Writes/edits documents, components of various projects to ensure SPHHS research goals/objectives are clearly articulated and that documents have a coherent flow, in collaboration with the Communications Office, as required. Works with the IT Director in the selection and utilization of statistical and database support, as well as other critical electronic business systems. Recommends and implements optimal software solutions, including paperless processes and electronic tools and systems for research operations and management. Assists Dean with managing the flow of grants and contracts with complex relationships, which may include ongoing interface with electronic business/management systems and financial monitoring (e.g., financial distributions and expenses associated with grants and contracts).

APPLICANT DOCUMENTS:

Required Documents

1. Resume

Optional Documents

1. Cover Letter

The George Washington University is an Equal Opportunity/Equal Access/Affirmative Action institution.

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