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Temporary-Assistant Academic Coordinator (CTD Summer)

Position Deleted on 6/18/2013. This position is no longer an active posting on HigherEdJobs.
Evanston, IL
  • Admin - Tutors and Learning Resources
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Full Time

Full-time work June 18 - August 14, 2013
Spark, Solstice & Apogee (one position)
Starting salary $3,000 per summer, increasing to $3,400 depending on CTD Summer Program experience Northwestern University, Evanston, IL

Spectrum & Equinox (one position)
Starting salary $3,000 per summer, increasing to $3,400 depending on CTD Summer Program experience Northwestern University, Evanston, IL

The Assistant Academic Coordinator (AAC) works under the direction of the Academic Coordinator (AC) and Program Coordinators (PCs). Day-to-day responsibilities include implementing academic program activities, communicating with instructors and support staff, assisting with staff meetings and helping to address staff and student questions and concerns. The AAC supports staff and students by assisting with staff training and implementing policies. The AAC maintains and fosters high standards of professional conduct, managing the safety and supervision of students through enforcement of CTD policies and procedures.

General Responsibilities:

  • Carefully review all program, site and staff materials provided by the Summer Program. Return all completed paperwork as requested;
  • Attend coordinator training;
  • Uphold and promote the CTD Honor Code;
  • Follow all CTD rules and regulations concerning staff conduct, appropriate dress, program procedures, and other responsibilities as set forth in the staff handbook and by administrative staff;
  • Assume program related responsibilities as requested by CTD administrative staff;
  • Be knowledgeable of administrative policies and University procedures to be implemented in the classroom;
  • Observe academic office hours on campus when classes are in session (7:30 a.m. to 4:00 p.m., Mon-Fri) as well as on Program Opening Days, which are Sundays, and during evening study sessions as assigned;
  • Be available by CTD-issued mobile phone at all times to respond to parent and staff calls promptly;
  • At close of program return cell phone, computer, keys, purchasing card, petty cash, receipts, invoices, any outstanding paperwork and office supplies to administrative staff.
CTD Assistant Academic Coordinators (AACs) are required to:

Manage People by:

  • Assisting with training instructors and teaching assistants before program sessions;
  • Assisting instructors and teaching assistants with supplies and locating resources when appropriate;
  • Assisting with supply and book distribution for Opening Days as needed;
  • Assisting the appropriate AC with classroom observations and feedback when requested.
Manage Information by:
  • Serving as a point of contact for staff and parents regarding logistics, scheduling, and, with the direction of the AC, any student academic or behavior issues, including answering office phone calls and taking messages for the AC;
  • Carrying out administrative tasks such as printing and distributing attendance and student health lists for each class, and creating master student/staff lists;
  • Serving as point person for residential staff, attend residential meetings as needed throughout each session to respond to potential student academic challenges;
  • Serving as communication point person with instructors about electronic grading system;
  • Assisting instructors with the electronic grading system as needed, and tracking instructor use of the system;
  • In collaboration with the appropriate AC, make sure student evaluations are collected and review them for basic structure and content.
Mandatory Job Qualifications
  • Bachelor's degree in education or related field and teaching experience;
  • Effective interpersonal and organizational skills;
  • Supervisory experience, preferably in a fast-paced academic environment;
  • Curriculum development, conflict management, customer service and evaluation experience highly desired;
  • Strong work ethic and commitment to teamwork;
  • Computer proficiency and experience with FileMaker Pro or other databases.
How to Apply

This job is open for online applications.

Northwestern University is an equal opportunity employer and strongly believes in creating an environment that welcomes students, faculty and staff of all races, nationalities and religions. In doing so, we offer our students the opportunity to learn and grow in diverse communities preparing them for successful careers in an increasingly global and diverse work force.

For consideration, please click on the link below. You will be directed to Northwestern University's electronic recruiting system, eRecruit, where you will search and apply for current openings. To apply for this position in eRecruit, enter the Job Opening ID number in the appropriate search field. Once you apply, you will receive an email confirming submission of your resume. For all resumes received, if there is interest in your candidacy, the human resources recruiter or the department hiring manager will contact you.

Please attach a PDF of your resume and the CTD Summer Program Supplemental Application to your application when applying.

Please complete additional documents by going to: and selecting (2013 Summer Staff Supplemental Application).

For any questions please contact:

Job Opening ID number for this position is #20362

Please complete a supplemental application and resume and attached application.

"As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment."

Posted 11/21/2012

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