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Temporary-Site Coordinator Leapfrog (CTD) Summer Program

Position Deleted on 6/18/2013. This position is no longer an active posting on HigherEdJobs.
Evanston, IL
Admin - Other Administrative Positions
Full Time

Temporary- Elmhurst Site coordinator (SC)

Training for coordinators:TBD

Additional date for training instructors/TAs:TBD

Leapfrog Favorites in Skokie

LF FAV: June 24 - 28, 2013

Salary for Skokie is $5250 - $5650 depending on CTD Summer Program experience (10-week position in Skokie with Leapfrog Favorites) Leapfrog in Chicago, Naperville, Palatine and Skokie:

Week 1: July 8 - 12, 2013 Week 2: July 15 - 19, 2013

Week 3: July 22 - 26, 2013

Naperville salary: $3600 - $3900, depending on CTD Summer Program experience (9-week position)

Chicago/Palatine salary: $4500 - $4800 depending on CTD Summer Program experience (9-week position)

Leapfrog in Lake Forest

Week 1: July 8 - 12, 2013

Week 2: July 15 - 19, 2013

Salary for Lake Forest site is $2400 - $2700 depending on CTD Summer Program experience (6-week position)

Please complete additional documents by going to: selecting (2013 Summer Staff Supplemental Application).

For any questions please contact:

Job Summary: This position is located on the Elmhurst College Campus

The Site Coordinator serves as the point of contact for all instructional staff, students and parents at a designated Leapfrog Program site under the supervision of the Program Coordinator and Early Childhood Coordinator. The Site Coordinator must set a professional tone for the program and serve as a positive role model for staff and students. The Site Coordinator must be an effective leader, manage the safety and supervision of students and enforce rules with Leapfrog Program staff members.

General Requirements

  • Follow all rules and regulations concerning staff conduct, program procedures, and specific responsibilities as set forth in the Staff Handbook and by CTD administrative staff
  • Work closely with the CTD administrative staff and site liaison on all necessary preparations
  • Carry a CTD-issued cell phone throughout the session and respond to parent and staff calls promptly
  • Assume other responsibilities as reasonably requested by CTD administrative staff
Managing People
  • Assist with training instructors and teaching assistants (TAs) at pre-session orientations (one full day)
  • During the session serve as the point of contact for staff and parents regarding logistics, scheduling, and any student academic or behavior issues
  • Address any staff issues such as concerns about curriculum, instructor/TA conflicts, attendance and punctuality, appropriate dress, etc.
  • Provide guidance to instructors to ensure that each course is appropriate for the students in the Leapfrog Program and aligns with other course offerings in rigor and scope of content covered
  • Observe all instructors and TAs at least once during their period of employment using the CTD observation form, providing feedback to CTD administrative staff and the instructor
Managing Information
  • Review instructors' syllabi and assist with editing and revisions, as needed
  • Facilitate effective distribution of all written communications to staff during the sessions. Manage instructor mailboxes
  • Ensure that a safe and efficient system is in place for the morning drop-off and afternoon pick-up, effectively communicating the system to parents and students and monitoring drop-off and pick-up times daily
  • Print and distribute attendance and student health lists for each class and set up a system of tracking student attendance
  • Manage student enrollment lists, distributing and posting as necessary
  • Collect any outstanding payroll, reimbursement, or administrative forms from instructors and teaching assistants
  • Answer questions and provide guidance for instructors as they prepare and write student evaluations, including collecting sample evaluations from new instructors mid-week for review with administrative staff
  • Distribute and collect staff evaluation forms for instructors (re: TAs) and for TAs (re: instructors)
  • Facilitate the collection of instructors' student evaluations in preparation for distribution; follow up with instructors about missing evaluations or evaluations that require significant revision
  • At the end of the session, prepare and submit a site report detailing work responsibilities, hiring/training methodology and experience, summer coordination, recommendations for the future, notable staff/instructor/student evaluations, etc.

Managing Resources

  • Assist with organizing supplies and books for instructors and the academic office
  • Assist with the moving of all program supplies and books from storage facilities at Northwestern University to the site, and packing up supplies and books at the end of the session
  • Oversee book/supply storage space on site, purchase general supplies as needed. Purchase last-minute books and supplies for instructors as needed
  • Distribute requested books and supplies to instructors as needed
  • Create and manage copy request system
  • Coordinate the return and organization of all unused/returned books and supplies and assist with the move back to the storage facilities at Northwestern University
  • Ensure that the site is left as it was found (i.e., all classrooms are cleared out, any shifted furniture/equipment is back in place, etc.).
  • Turn in cell phone, computer, keys, purchasing card, receipts, invoices, clipboard, office supplies and any other outstanding paperwork to administrative staff.

Managing Events

  • Coordinate and oversee the lunch/recess activities, Monday through Friday, 12 noon to 1 p.m.
  • Coordinate and lead a weekly breakfast meeting for instructors and teaching assistants
  • Coordinate logistics for the weekly Parent Orientation and Expo! as well as Parent Seminars, communicating pertinent details to staff, families, and speakers
  • Managing schedules for meeting and computer lab space


A bachelor's degree in education or related field and 3 to 5 years teaching experience required; master's degree and Type 75 certification preferred. Applicants must possess effective interpersonal and organizational skills along with supervisory experience in a fast-paced academic setting. Candidates with curriculum development, conflict management, customer service, and evaluation experience highly desired. Applicants must have a strong work ethic and commitment to teamwork. Computer proficiency and experience with FileMaker Pro or other databases required.

In order to ensure the safety of the students, all staff members must have the strength and mobility to supervise active children in classrooms and on the playgrounds. This means staff members must be able to run a short distance and must be able to lift a 30 to 40 pound child.

Northwestern University is an equal opportunity employer and strongly believes in creating an environment that welcomes students, faculty and staff of all races, nationalities and religions. In doing so, we offer our students the opportunity to learn and grow in diverse communities preparing them for successful careers in an increasingly global and diverse work force.

For consideration, please click on the link below. You will be directed to Northwestern University's electronic recruiting system, eRecruit, where you will search and apply for current openings. To apply for this position in eRecruit, enter the Job Opening ID number in the appropriate search field. Once you apply, you will receive an email confirming submission of your resume. For all resumes received, if there is interest in your candidacy, the human resources recruiter or the department hiring manager will contact you.

Job Opening ID number for this position is #20406

Please complete a supplemental application and resume and attached application.

"As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment."

Posted 12/11/2012

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