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Staff Assistant - District Office

Position Deleted on 1/23/2013. This position is no longer an active posting on HigherEdJobs.
Chicago, IL
Admin - Secretary and Administrative Assistants
Application Due:
Location: District Office
Employee Type: Part Time Staff
Department: Liberal Arts
Union Status: Non-Union
Hours: 29 hours per week
Salary: $12 - $15 per hour
Closing Date: Tuesday, January 22, 2013

The City Colleges of Chicago (CCC) District 508, is the largest community college system in Illinois and one of the largest in the nation, with 5,800 faculty and staff serving 120,000 students at seven campuses and thirteen satellite sites city-wide. The City Colleges of Chicago is currently in the midst of a collaborative effort to review and revise CCC programs and practices to ensure students leave CCC college-ready, career-ready and prepared to pursue their life's goals.

CCC includes seven colleges: Richard J. Daley College, Kennedy-King College, Malcolm X College, Olive-Harvey College, Harry S Truman College, Harold Washington College and Wilbur Wright College. The system also oversees: the Washburne Culinary Institute, the French Pastry School, two restaurants, five Child Development Centers, the Center for Distance learning, the Workforce Institute, the public broadcast station WYCC-TV Channel 20 and radio station WKKC-FM 89.3FM.

This position will be responsible for preparing budgets and financial reports, monitoring and reporting on compliance with grant requirements, creating and managing databases, coordinating meetings and managing communications.

Assists in facilitating and monitoring the reporting and fiscal components of the office. Ensures accuracy and timely dispatch of reports as assigned. Assists in the preparation of budgets and financial reports. Prepares, processes, and tracks purchase orders. Monitors adherence to guidelines specified by grants, licensing, and accrediting bodies. Prepares and submits reports internally and externally as assigned. Maintains confidential and/or sensitive information.

Performs general office management tasks and other duties as assigned.

All CCC employees are required to adhere to CCC Customer Service Excellence standards.

Bachelor's Degree. Three years of experience in an administrative support capacity. Must possess a thorough knowledge of general office procedures and practices. Consideration will be given to candidates with an equivalent combination of training and experience.

Must possess excellent written and verbal communication skills. Must be able to compose basic correspondence. Must be able to greet visitors in a professional manner and direct them accordingly. Must be able to answer telephone calls and direct them accordingly. Must possess business/office experience that includes researching issues, writing drafts, assembling reports, taking minutes, composing summaries and other correspondence and verbally disseminating information. Must be highly organized and have strong computer software and database maintenance skills including word processing, spreadsheets, database management, and desktop publishing.

Ability to prioritize and multi-task and work in fast-paced and deadline driven environment. Must be able to meet assignment deadlines and to perform duties with minimal direction. Must be able to conduct all business in a professional manner, combined with the ability to perform all duties accurately while preserving the confidentiality of the office. Must be able to work well with employees at all levels of the organization, in addition to students and other customers. Must be able to handle all situations with tact and diplomacy.

How to Apply

For consideration, all interested candidates, including current CCC employees, must submit a current resume, a legible copy of your college transcript(s), if a degree is required (Unofficial transcripts initially accepted, official transcripts must be provided at time of interview.), and a cover letter in MS Word or PDF format. Submit by electronic mail only to the below email address,type the position title that you are applying for in the Subject heading, and indicate Full Time or Part Time position:

Senior Recruiter

Chicago residency is required for all full-time employees within 6 months of hire. We are an equal opportunity and affirmative action employer. Vacancies may be pending budget approval.

Due to the high volume of resumes that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in CCC!
City Colleges of Chicago is an Equal Opportunity Employer.
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