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Administrative Assistant

Position Deleted on 2/14/2013. This position is no longer an active posting on HigherEdJobs.
Chicago, IL
Admin - Secretary and Administrative Assistants
Full Time
The Administrative Assistant will perform a variety of administrative, secretarial, clerical and public contact duties under minimal supervision, following established procedures and methods, using discretion and independent judgment concerning priorities, methods, procedures and deadlines. Answer phones, greet visitors, assist students, help with marketing, social media updates and with student applications.

Answers and screens calls for the department. Responds to prospective students, guests, faculty, staff and current students in a timely manner and with a professional demeanor by multiple methods: in-person, phone and in written correspondence. This position will also assume the responsibility for maintaining the appearance of the office, lounge, kitchenette and conference room.

Performs clerical and secretarial services for faculty and department chair, as requested. Maintains departmental files, including student records, course schedules and syllabi, and administrative records, the upkeep of the student filing system, syllabi and course schedules both digitally and in hard copies. Ensures the accuracy and completeness of files.

Prepares and routes requests for supplies, equipment and services. Tracks facility repairs and work orders. Reserves rooms, equipment and catering for events as well as following through to make sure everything is in place.

Works directly with College Admissions and Marketing Associate Director with marketing and social media projects. Inputs all admissions hardcopies into electronic system and helps with prospective student files.

Maintains the upkeep of the student filing system, syllabi and course schedules both digitally and hard copies.

Works directly with College Admissions and Marketing Associate Director on marketing and social media projects.

Processes admission applications. Inputs hard copies of admissions material into electronic system and maintains hard copy files of prospective students.

High School Diploma Required. Bachelor degree or associates degree is preferred. Prior experience in a university or college is a plus.

Founded in 1890, IIT is a private, Ph.D.-granting university that awards degrees in engineering, the sciences, architecture, law, design, psychology, humanities, and business. The Main Campus is located minutes from downtown Chicago and its beautiful lakefront, and was designed by Ludwig Mies van der Rohe, one of the 20th century's most influential architects. Visit for more information.

Competitive benefits including tuition remission for employee/dependents. Free shuttle to and from Union/Ogilvie stations. Easy access to campus by CTA.

IIT is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, and any other protected status.
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