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College Clerical Assistant II

Position Deleted on 3/25/2013. This position is no longer an active posting on HigherEdJobs.
Chicago, IL
Admin - Secretary and Administrative Assistants
Application Due:
Full Time
Location: Malcolm X College
Employee Type: Full Time Staff
Department: Career Programs
Union Status: Local 1708
Hours: 35 hours per week: Monday - Friday: 8:30 a.m. - 4:30 p.m.
Salary: $29,619.33
Closing Date: Friday, March 22, 2013

The City Colleges of Chicago (CCC) District 508, is the largest community college system in Illinois and one of the largest in the nation, with 5,800 faculty and staff serving 120,000 students at seven campuses and thirteen satellite sites city-wide. The City Colleges of Chicago is currently in the midst of a collaborative effort to review and revise CCC programs and practices to ensure students leave CCC college-ready, career-ready and prepared to pursue their life's goals.

CCC includes seven colleges: Richard J. Daley College, Kennedy-King College, Malcolm X College, Olive-Harvey College, Harry S Truman College, Harold Washington College and Wilbur Wright College. The system also oversees: the Washburne Culinary Institute, the French Pastry School, two restaurants, five Child Development Centers, the Center for Distance learning, the Workforce Institute, the public broadcast station WYCC-TV Channel 20 and radio station WKKC-FM 89.3FM.

Under supervision, performs a variety of routine clerical duties in a college administrative or departmental office; and performs related duties as required.

Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files. Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.

Assists in reviewing time sheets and prepares attendance reports for payroll processing. Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items. Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies. Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.

Performs other duties as assigned.

All CCC employees are required to adhere to CCC Customer Service Excellence standards.

Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.

Proficient in PC desktop and related software programs. Ability to operate a personal computer; to keyboard 45 words per minute; and to follow verbal and written instructions. Skill in basic filing, record keeping and operation of a variety of office machines.

How to Apply

Preference given to current and former qualified Local 1708 employees.

For consideration, all interested candidates, including current CCC employees, must submit a resume and a cover letter in MS Word or PDF format. Submit by electronic mail only to the below email address,type the position title that you are applying for in the Subject heading and indicate Full Time or Part Time position:

HR Administrator

Chicago residency is required for all full-time employees within 6 months of hire. We are an equal opportunity and affirmative action employer. Vacancies may be pending budget approval.

Due to the high volume of resumes that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in CCC!
City Colleges of Chicago is an Equal Opportunity Employer.
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