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College Registrar

Position Deleted on 8/07/2014. This position is no longer an active posting on HigherEdJobs.
Dallas, TX
Admin - Registrars
Application Due:
Full Time
The Opportunity
Paul Quinn College seeks an experienced individual who will provide leadership in planning, organizing and managing all activities related to the academic records, registration process and related data of the college, including serving as the official authorized keeper of the College's student records.

The Registrar will provide the highest level of customer service while performing the following duties:
  • Hire, supervise and evaluate the staff in the Office of the Registrar, including work-study students.
  • Organize and administer the records, registration and graduation functions, including transcript evaluations and degree audits.
  • Supervise the coordination, evaluation and certification of all graduation applications, while overseeing the complete graduation process, including all elements of the rehearsal and ceremony.
  • Collect, record, maintain and report student records (including, but not limited to, grades, registration data, transcripts, mid-term verification, athletic eligibility and audits) within FERPA guidelines.
  • Assume master user role for student database system, specifically CAMS (Three Rivers Systems) and complete regular training to keep skill level updated.
  • Maintain official student records in electronic and in limited paper form.
  • Coordinate with the Vice President of Academic Affairs to create the academic calendar and class schedules for each semester.
  • Regularly communicate with Enrollment Management, Financial Aid, Business Operations and Academic Affairs to ensure efficient and effective processing of students from application stage through registration, matriculation and graduation.
  • Follow accreditation standards for maintaining and collecting student records.
  • Develop and administer the departmental budget.
  • Research, analyze and make recommendations to resolve student grade disputes as they relate to records and registration.
  • Collaborate with administrators, faculty, IT and other college staff members to facilitate and improve services to students, including catalog and registration/records policy questions.
  • Collaborate with Institutional Research and Effectiveness to assess the key functions of the Office of the Registrar, including the compilation of data for IPEDS, ICUT and other internal and external data entities.
  • Serve on academic affairs committees and/or college wide committees as assigned.
  • Participate in national, regional and local professional development activities to develop and maintain necessary skills.
  • Provide assistance for registration services, including registering students, issuing transcripts, answering phones, scanning, reporting grades and working special events.
Candidates must have a master's degree in student services, educational administration or a related area, such as information management. Other qualifications include:
  • A verifiable record of successful supervisory experience in higher education.
  • Three years of direct experience at a small, private college or three to five years of experience in a related area.
  • Excellent customer service skills.
  • A demonstrated understanding of the application of technology to deliver records and registration services,
  • Verifiable experience in implementing and maintaining accrediting body standards, specifically with TRACS, SACS and the Texas Higher Education Coordinating Board guidelines.
  • Experience working successfully with diverse populations.
  • A positive attitude and ability to plan and adapt to change.
  • Ability to collaborate effectively with college departments and cross-functional teams.
  • Strong interpersonal, oral and written communication skills.
Responsibility for Contact with Others
Interpersonal skills using tact, patience, and courtesy. Oral and written communication skills; public speaking expertise. Ability to establish and maintain cooperative and effective working relationships with others. Train, supervise, and evaluate personnel.

This job description is not intended to be all inclusive and the employee will also perform other reasonably related duties as assigned by the Vice President of Academic Affairs. This position may be required to work outside of the normal business hours of the College, especially during early and regular registration periods and graduation events. This position reports directly to the Vice President for Academic Affairs. Interested candidates should email a cover letter, salary requirements and a detailed resume that reflects the qualifications listed to:

Dr. K. Grant, Vice President of Academic Affairs
Paul Quinn College
3837 Simpson Start Road
Dallas, TX 75241
It is the policy of Paul Quinn College not to discriminate against any individual in its educational programs, activities, or employment on the basis of race, color, national origin, sex, disability, veteran status, age, religion, or marital status.
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